Technology for Educators

March 14, 2010

Outlook: Tips and Tricks

Filed under: Email — Sue Frantz @ 10:13 am

If you’re like me, email is a huge part of your work life. Are you using these Outlook time-savers?

 

Managing attachments

To add an attachment to an Outlook message, locate your document, left click and hold on the icon. Now drag it into the body of your email message. It’s attached!

In this image, I’m dragging a Word document from my Desktop into the body of my email.

This works the other way, too. If you receive a message that has an attachment, left click and hold on the attachment and drag the file icon onto your Desktop or into a folder.

 

Outlook-specific keyboard shortcuts you should be using

Open a new message: CTRL-N

Reply to a message: CTRL-R

Send a message: CTRL-ENTER

 

How to find other keyboard shortcuts

In any MS Office 2007 product, pressing ALT will show you the keyboard shortcuts. Here’s an example from an Outlook email message I’m composing.

ALT-H takes you to the message Home tab. ALT-N takes you to the iNsert tab. ALT-P takes you to the oPtions tab. And so on.

 

If I type ALT-H, I get these options. Now typing AC, for example, will center my text. Typing 1 will switch to bold print. Typing OC allow me to add my signature.

 

Try out keyboard shortcuts for Outlook. You’ll get through your email a lot faster!

 

 

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2 Comments »

  1. Looks like you’re running Carbonite. I also use that – can’t beat the pricing!

    Comment by Matt Faus — March 15, 2010 @ 3:43 pm | Reply

    • I love Carbonite because it quietly goes about its job. Everything is backed up without me having to do anything. Now if I could just find a program that would grade papers for me. =)

      Comment by Sue Frantz — March 16, 2010 @ 6:33 am | Reply


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